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Pre-placement requirements

  • Why do I need to complete pre-placement requirements?
    Ontario legislation specifies certain surveillance requirements for those entering into health-care practice settings. The Collaborative Program protocol was developed in accordance with the communicable disease surveillance protocols, specified under the Public Hospitals Act, to meet the requirements of our students’ placement settings. This process is necessary to ensure that our students protect their health and safety, and the health and safety of patients, visitors, employees and other students. Completion of this information is not optional. All sections must be completed as outlined. Our placement partners have the right to refuse students who have not met all of their pre-placement requirements. 

    The Nursing Program office does not retain copies of your documents. Keep them safe, as each placement agency throughout your program has the right to view and/or request copies of them.

  • When should I submit my pre-placement requirements?

    You should submit requirements by the date outlined at the top of the Pre-Placement Requirements Checklist (for entry-level and returning students).

    To avoid a long delay, we advise you to not wait until the deadline to verify your documents.

  • How do I verify my pre-placement requirements?

    Please try to only bring your pre-placement requirements for verification once you have completed all requirements. Documents are verified on a walk-in basis in the Science Building, Room 3042. Please ensure you have all of your original documents and your university student ID card. 

    Note: Due to circumstances beyond our control, there may be times when the office is closed. We recommend you confirm the office is open before visiting.

  • What happens if I do not verify my documents before the deadline?
    Failure to verify your documents by the stated deadline may impact your progression in the program.
  • When should I complete my Entry Immunization Form?

    For Year 1 students who require evidence of immunity, please consult with your health-care provider over the summer months (June through August). 

    It is important to begin this process early as some students may experience difficulties with confirming their immunity.

  • When should I do my TB test?

    For entry level students, evidence of a two-step tuberculosis (TB) test is required as a baseline; we recommend you complete it between May and August. If you have previously received a two-step test and are proceeding with a one-step, you must provide proof of your previous two-step TB test.

    For returning students, a one-step TB test is required; you must complete it within 12 months of your last test.

  • What happens if I test positive for TB?

    If you have tested positive for TB, you do not need to complete further TB skin tests. However, you must provide:

    • Entry-level students: A copy of a chest X-ray report (CXR) completed within the past two years.
    • Returing students: A copy from your health-care provider indicating no active signs of TB each year.
  • Where can I get my mask fit testing done?
  • How long is my mask fit test valid?

    Mask fit tests are valid for two years from the date of testing. Your test must cover you for the entire duration of the academic year.

  • Where should I get my criminal reference check done?

    Your check should be done by your local police department (where you consider your permanent address to be). 

  • What is a vulnerable sector screen?

    This type of screening is required for individuals intending to work/volunteer with vulnerable persons in Canada. It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders and sexual offence convictions.

    A vulnerable person is defined as a person who, because of their age, disability or other circumstances, whether temporary or permanent, are:

    • In a position of dependence on others; or
    • Otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust.
  • How do I apply for a criminal reference check with vulnerable sector screen?
  • When should I apply for my criminal reference check with vulnerable sector screen?

    Your check must be valid for the entire duration of the applicable academic year. Be sure to check with your local police service regarding processing times, and do not apply too early. 

  • My placement requests that my police check with vulnerable sector screening be run within six months of the placement start. Do I need to comply?
    Yes, you need to comply. Placement partners have their own policies regarding criminal reference checks, and the placement agency decides which students are allowed on site for placement. Failure to comply with any agency requirement jeopardizes a student's placement and progression in the program.
  • What level of CPR certification is required?

    Students are required to have a Level C or HCP (Health Care Provider) CPR certification.

  • Do I need to do First Aid?

    First Aid is highly recommended but not a mandatory part of the certification process. 

  • My CPR certification states it is valid for three years. Why do I need to re-certify?

    As per our agreements with our placement partners, CPR certification must be done annually. So while your certification states it is valid for three years, for the purpose of placement, it is only valid for one year from the date of issue.

  • I cannot attend Orientation. What should I do?

    The University of Ontario Institute of Technology's Nursing Practicum Orientation is mandatory. Any student who misses or anticipates missing an Orientation day needs to discuss this with the Year Co-ordinator.


  • What kind of placements will I be participating in during my program?

    Students will be placed in a variety of settings throughout their program. All placements utilized by the program will help students meet the learning goals and objectives for the respective course.

  • What do I need to wear for placement?

    In placement settings that require uniforms, students will be required to wear navy blue scrubs to identify them as one of our  students. Scrubs must be clean and fit properly.

    In placement settings that do not require uniforms, students must follow the dress code requirements of the specific agency in which they are placed. 

    Students who follow specific dress requirements for cultural or religious reasons are invited to speak directly with their clinical instructor/faculty advisor to ensure their needs are met.

  • What is HSPnet?

    The Health Sciences Placement Network (HSPnet) is a web-based system for managing placements.

  • How and when will I be notified of my placement?

    Students can retrieve their placement confirmation and details via HSPnet once it has been confirmed. Students are responsible for checking HSPnet frequently prior to the start of each term for updated information.

  • Can I arrange my own placement?

    No, students may not arrange their own placements. The Nursing Program office has pre-existing relationships with our placement partners. Our partners will only accept placements that have been arranged directly with the Nursing Program office.

  • Can I request a specific placement?

    No, students may not request a specific placement.

    A variety of factors are considered prior to a student being accepted for placement, including, but not limited to:

    • availability
    • course goals/objectives
    • experience
    • interview
  • Can I request an international placement?

    At this time, the program does not participate in international placement opportunities.

  • I missed the agency orientation; now what?

    Any orientation outlined by a placement partner is considered mandatory. Placement partners will not permit students to enter placement until all orientation/onboarding requirements have been met. Students who miss orientation jeopardize their ability to continue in placement, and ultimately their progression in the program. The Nursing Program office is not under any obligation to secure a new placement should the previous one be cancelled due to a missed orientation or failure to complete required training/onboarding.

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